Executive Support Specialist 2 - Nursing Outreach (oregon)

Job Description

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Position Type:JOB IS FROM: nursingjobs.siteVIEW

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Job Description:

The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for Executive Support Specialist 2 to join an excellent team working to help people recover from their illness and return to their lives in the community. 

What you will do!

This position provides administrative and technical support to the Director of Nursing Outreach and Development, the Nursing Service Managers, and staff of the Nursing Services Department.  They act as a liaison for the Director of Nursing Outreach and Development to other Federal, State, local and private agencies as well as the general public.  They oversee other Executive Support and volunteers assigned to Nursing Administration. They are responsible for completion of assignments received from management team meetings.  They are responsible for decisions which regularly relate to highly sensitive matters.  This position participates with management regarding the creating and implementation of a hospital staffing plan.  They will participate in the coordination and accomplishment of goals and objectives consistent with legislative intent, Governor, Department Director and Superintendent directives and standards of the Joint Commission, the Center for Medicare and Medicaid Services and other licensure and regulatory bodies.

What's in it for you?
We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.

We offer full medical, vision, and dental, we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program. If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.

This posting will be used to fill one permanent position located in Salem, OR (2600 Center St NE). This position is represented by Service Employees International Union (SEIU).

This position is 100% in person.

Shift - Monday - Friday 7:30AM - 4:00PM (with a 30-minute lunch)

OHA values health equity, service excellence, integrity, leadership, partnership, innovation, and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision, and core values.

Minimum Qualifications:

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Preferred Skills:

• Experience with Microsoft Office Suite

• Experience with composition of correspondence, reports, and memos

• Detailed Orientated

• Muti-tasker

• Working with multiple deadlines with simultaneous projects

How to apply:

Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.

• Complete the online application.

• Complete the Questionnaire.

• Attach a Resume.

• Attach Cover Letter

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or Jenny.Templin@oha.oregon.gov

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.

• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.

• We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States

• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.

• Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.

• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.

• Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee.

• Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf

• Applicant Help and Support webpage.

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process).

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.