Assistant Controller (Augusta University)

Job Description

Assistant Controller

Job ID: 282514
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

Provides direction and leadership for the universitys core financial and accounting functions and oversite of the financial information systems including supervising and training personnel. Duties include, but not limited to, the preparation of financial statements, reports and disclosures, oversite of daily accounting operations, risk assessment, asset management, maintaining internal controls over financial reporting, audit preparation and participation, financial system implementation and testing and ad-hoc projects related to financial matters.

Responsibilities

The responsibilities include, but are not limited to:

Manages, plans, and oversee the personnel and day-to-day operations and functions within the financial accounting, reporting, assets, banking, investments, and financial system within the Finance division to include:

• Monitoring staff workloads.
• Planning and ensuring execution of departmental projects.
• Assigning work duties and tasks.
• Personnel issues and performance evaluations.
• Ensure cross training and back-up of staff and tasks.
• Create Business Processes and Job Aids for staff and departmental staff for best practices in adding data and reporting for the University's financial system.
  View Orignal JOB on: nursingjobs.site

General Ledger Responsibilities:

• Ensure the timely and accurate completion of month-end closing processes, adhering to both internal and external deadlines, as well as Board of Regents (SOR) guidelines.
• Investigate discrepancies or issues that arise, ensuring that any underlying problems or potential control weaknesses are addressed promptly.
• Implement necessary internal controls to safeguard financial data and maintain proper segregation of duties.
• Prepare investment and retirement-related closing entries and oversee the timely closing of ledgers in accordance with BOR deadlines. Ensuring the successful completion of year-end closing procedures.
• Obtain, read, study, interpret and implement General Accounting Standards Board (GASB) pronouncements as they are released and any related GASB Implementation Guides to ensure compliance with applicable reporting requirements.

Cash, Banking and Investments:

• Ensure the accurate and timely reconciliation of bank and investment accounts, including tracking investment activity and reconciling related bank accounts.
• Analyze cash balance daily and investments on a monthly and quarterly basis making recommendations for cash and investments to ensure adequate cash on hand balance in concentration account.

Financial Reports and Statements:

• Prepare various support documentation for the information needed for the annual financial report and the DOAA auditors. Review/analyze the items prepared/submitted by others to ensure they support the amounts reported in the financial report and are appropriate for submission to the auditors (approximately 160 support items for audit listing).
• Create the annual financial report including au statements, note disclosures and checklists.
• Ensure review of reports to find/fix any potential compliance issues prior to submitting the report to BOR and DOAA.
• Oversee other required financial reporting to the federal, state, and internal users ensuring all reporting deadlines are met (e.g. IPEDS, trend information, quarterly reporting, mandatory fees, business plans, fund balances/reserve reporting).
• Oversee ad hoc reporting requests (e.g. U.S. Dept. of Homeland Security letters, BOR requests for data, and open record requests and unclaimed property requests by outside entities).
• Collaborate with eight (8) component units, affiliated organizations, and their auditors to collect annual audited financial statements, incorporating this data into the institution's overall financial statements.

Financial Audit:

• Coordinate with finance, sponsored grants, and information technology teams to update and submit the yearly risk assessment, ensuring that new GASB pronouncements and policy changes are incorporated.
• Prepare, coordinate, and facilitate the annual audit with the State DOAA auditors, acting as the primary audit contact.
• Review, analyze, and monitor ledgers continually for data that will be provided and reviewed by the auditors as a part of the audit.
• Serve as the liaison between the auditors and the campus to ensure the audit process is timely, information submitted is materially accurate, and the institution receives an unqualified audit opinion.
• Serve as the point of contact for the Department of Audits and Accounts (DOAA) for any requested information.
• Attend entrance and exit conferences for the annual audit and prepare the final audited financial statements with the DOAA audit report and publish them to the Augusta University website.
• Ensure that the annual financial technology risk and assessment audit (TRA) deliverables produced, and due dates are met.
• Ensures the segregation of duties and financial user audits are completed and due dates are met. Submit the final SOD audits twice a year.

Early Retirement Program:

• Analyze, monitor, and maintain documentation of Early Retirement Plan (ERP) activity to include submitting plan information to the actuary twice annually for the subsequent year contribution amount to allocate and communicate to the appropriate parties, and for the actuarial report used to calculate prepare the year-end retirement entry for the plan.
• Ensure report data is used in compiling the year-end note including reporting net pension liability, deferred inflows and outflows, plan expense, long-term expected rate of return, number of participants, and affiliate contributions.
• Initiate ACH to ensure adequate funds are available in Principal account for ERP retiree payments.
• Prepare ERP, TRS and ERS year-end entry and retirement note.
• Create and present information, prepare presentations and general reports for senior leadership regarding ERP data/information.

Other duties:

• Other duties as assigned.

Required Qualifications

Educational Requirements

Bachelors degree from an accredited college/university and five years work experience including supervisory experience in finance, accounting or related field.

Preferred Qualifications

Preferred Experience

Experience in a higher education or public employer setting utilizing PeopleSoft Human Resources, Payroll and Financials or other complex HR/Payroll and Financials information systems.

Knowledge, Skills, & Abilities

Must have excellent communication skills, both verbal and written. Supervisory experience is a must. Must possess a high degree of professionalism, integrity, and confidentiality.

Strong technical knowledge of accounting principles, practices, processes, theories, and regulations. Must have an educational background and hands-on accounting experience that ensure appropriate knowledge. Must have excellent verbal and written communication skills.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Band: 17

Salary Minimum: $109,500.00/Annually - $125,000/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/6/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=282514&PostingSeq=1

jeid-a92ef86b78aa694fa3638f602ea79a85