Compliance Specialist III (University of Louisville)

Job Description

Department:

Compliance

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R106513

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Certified Compliance and Ethics Professional (CCEP) at time of hire or within one year of employment. Grade 7 (Salaried).

Position Description:

The Compliance Specialist III position reports to the Assistant Vice President for Compliance within the University Integrity and Compliance Office.  The position’s primary role is to support the development and operations of the university’s compliance and ethics program.

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The Compliance Specialist III’s work is very complex covering a broad scope of highly regulated areas. This position is required to frequently interact with university administration, faculty, and staff and develop strong working relationships with those individuals.

Essential Duties and Responsibilities

• Performing on-going development and maintenance of the university’s policy and procedure library and maintaining version history of published policies and procedures;

• Assisting university departments, schools, and administration with creating and writing effective policies and procedures, revising existing policies and procedures, and the policy creation and approval process; 

• Assisting with the review and maintenance of departmental policies and procedures;

• Responding to compliance, ethics, policy, and other inquiries and tracking and documenting the status and response of each inquiry;

• Responding to complaints, conducting internal investigations, preparing associated reports, maintaining report files, monitoring the university’s compliance and ethics hotline, and serving as a back-up system administrator for the university’s compliance and ethics hotline.

• Working with university compliance officials in the completion of an institutional-wide compliance risk assessment and establishment of risk mitigation plans;

• Promoting the university’s compliance and ethics program, code of conduct, hotline, and other university-wide compliance awareness and training initiatives;

• Developing and coordinating general compliance training for new and existing employees;

• Screening employees, vendors, and affiliates against governmental exclusion and debarment lists, training system users on how to use the sanction check system and perform exclusion screenings, and serving as a back-up system administrator for the university’s sanction check screening system;

• Completing other special projects assigned, such as compliance reviews, monitoring or research;

• Performing on-going development and maintenance of the departmental websites;

• Serving on university compliance committees;

• Maintaining knowledge of higher education compliance requirements and completion and tracking of continued professional education; and

Preferred Qualifications

• Three or more years work experience in compliance and ethics. 

• Experience working in higher education is a plus.

• Preference will be given to candidates with strong interpersonal skills, effective writing and communication skills, excellent analytical skills, and the ability to collaborate.

• Position requires a strong attention to detail.

Competencies

• Researching Information - Identifies, collects, and organizes data for analysis and decision-making.

• Attention to Detail - Diligently attends to details and pursues quality in accomplishing tasks.

• Ethics & Integrity - Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

• Tact - Diplomatically handles challenging or tense interpersonal situations.

• Enforcing Laws, Rules, & Regulations - Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.

• Gaining Voluntary Compliance - Convinces others to follow recommendations and advice to bring them into compliance with regulations, standards, or policies

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.