AP Tech PRN (sjrmc)

Job Description

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

The Accounts Payable Technician I exercises Team Accountability daily in the timely and accurate recording of expenses and liabilities, and the disbursement of cash for SJRMC. Through efficient and effective collection of expense and liability data this position participates in accurate reporting of hospital financial and operational data on a regular basis for internal Leadership and external reporting. Safeguards cash assets. Exhibits a service attitude and enthusiasm for the diverse and challenging workload in Financial Services. It takes more than just churning out numbers. We must fully understand the end-use of what we prepare. By thoughtfully considering the needs of our “internal” as well as our “external” customers, we will be able to anticipate what is required and improve our work. If we succeed in this, we can add value to everything that we produce and create an environment that encourages teamwork.

Required Behaviors:

• As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Required Qualifications:

• High school graduate is required
• Positive and proactive communication skills
• Intermediate PC skills
• Self‐directed
• Detail‐oriented with strong problem‐solving skills

Preferred Qualifications:

• Business accounting or related college course work
• Knowledge of Windows based software with emphasis on Excel
• Healthcare experience

Duties and Responsibilities:

• Verifies accuracy of liability and expense to be recorded in the organization’s Accounts Payable by comparing invoices to purchase orders. Follow up as needed with Materials Management/Purchasing and supplier contacts.
• Pay request amounts and expense codes are verified for accuracy as to amount and coding per the organization’s Accounts Payable Policies.
• Appropriate backup is obtained for all expenditures not initiated by Purchase Order as contained in the organization’s Accounts Payable Policies or Travel Policy.
• Enters invoices and expense reports into the computer system for payment after verification.
• Uses the appropriate payment cycle for each supplier to optimize the organization’s cash assets, generally, not paying earlier than required nor so late as to incur late charges or lose normal discounts.
• Processes supplier checks, e‐payables payments, and electronic funds transfers (EFT) on a weekly or another basis and distributes accordingly.
• Processes non‐taxable transaction certificates (NTTC) for suppliers using the New Mexico state website.
• Reviews and reconciles statements received from suppliers to internal records.
• Follow up with suppliers on statement discrepancies and other inquiries or communication.
• Works with Materials Management/Purchasing periodically to identify and investigate Received/Not Invoiced Purchase Orders.
• Understanding of internal control responsibilities.
• Looks for new and more efficient ways to perform purpose duties.
• Provides a high level of customer service to all contacts in the hospital.
• Assists Controller and Financial Services team during financial audits with independent public accountants.
• Other duties as assigned

Physical Demands and Environmental Work Conditions:

• Majority of work is performed in a sitting position. Sits, stands, bends, lifts and move intermittently through-out the day.
• Portion of job duties involve the application of manual skills requiring motor coordination in combination with finger dexterity, i.e., typing on computer keyboard, using a 10-key calculator, etc.
• Work may involve some stooping and bending for filing purposes. Must be able to move intermittently through-out the day.
• Near visual acuity is needed to read and post figures.
• Work is in a well-lit, temperature-controlled office area.